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Principles of Communication Effective Leadership

Communication is one of the important factors in carrying out administrative processes and interactions between elements in an organization or institution, both internally and externally. Without the good and right communication links, it is likely that all processes within the organization / institution will not be able to run optimally and in accordance with what was planned. The ability of Communication Effective Leadership will greatly help all processes in an organization / institution.

In order to be able to carry out his leadership, a leader must at least have basic competencies, namely
1) diagnosed,
2) adapt, and
3) communicate.

Diagnosis ability is a cognitive ability that can understand the current situation and what is expected in the future. Adapting competence is the ability of a person to adjust his behavior with his environment. While the competence to communicate is related to a person's ability to convey his messages so that they can be understood by others well and clearly.

Related to leadership, good communication is very important for a leader because it is related to his duty to influence, guide, direct, encourage members to carry out certain activities in order to achieve their intended goals and achieve effectiveness in leadership, planning, control, coordination, training, conflict management and other organizational processes.

Then how can communication work well if a leader does not provide comfort, even what is there is fear for his subordinates in conveying information to him. For this reason, leaders need to understand the Principles of Communication Effective Leadership.

Understanding the communication

Word communication comes from Latin ‘communis’ or means the same. When we communicate, we are in a state of trying to create an equation in terms of attitude with someone. So the notion of communication is literally the process of contacting or holding relationships.

Communication experts say that "communication is the process of sending and reciving symbols with attach meaning". Communication is meaningful in another person. (Nelson & Quick, 2006: 250).

Likewise Jennifer M. George (2006: 437) defines that communication is the shering of information between two or more individuals or groups to reach a common understanding).

Read also: Nature Characteristics of An Effective Leader

Communication Effective Leadership Function

Communication effective leadership is very important in an organization. In an organization both commercially and socially oriented, communication within the organization or institution will involve four functions, namely:

1 # Informative function
Organizations can be seen as an information-processing system. That is, all members in an organization hope to get more, better and timely information. Information obtained allows each member of the organization to carry out its work more definitely.

Information is basically needed by all people who have different positions within an organization. People at the management level need information to make an organizational policy or to overcome conflicts that occur within the organization. While employees (subordinates) need information about security guarantees, social security and health, leave leave and so on.

2 # Regulative Function
This regulatory function relates to the regulations that apply in an organization. In all institutions or organizations, there are two things that influence this regulatory function, namely supervisors or people who are at the management level, namely those who have the authority to control all information submitted.

They also have the authority to give instructions or orders, so that in the organizational structure they are likely to be placed in a position of authority. This is so that the commands are carried out accordingly.

With regard to messages, regulative messages are basically work oriented. That is, subordinates need certainty about the rules of work that may and may not be carried out.

3 # Persuasive functions
In managing an organization, power and authority will not always bring results as expected. With this fact, many leaders prefer to persuade their subordinates rather than give orders. Because work done voluntarily by employees will result in greater concern than if the leader often shows his power and authority.

4 # Integrative functions
Every organization tries to provide a channel that allows employees to carry out tasks and work properly. There are two formal communication channels such as publishing specifically in the organization (newsletters, bulletins) and organizational progress reports, as well as informal communication channels such as interpersonal conversations during work breaks, sports competitions or field trips. The implementation of this activity will foster a desire to participate more in employees towards the organization.

Read also: 13 Essential Business Management Leadership Skills

Principles of Communication Effective Leadership

What is the behavior of people in an organization when they share information and ideas? We need to understand someone's style when he communicates. Communication style is defined as a specialized set of interpersonal behaviors that are used in a given situation.

Each communication style consists of a set of communication behaviors that are used to get certain responses or responses in certain situations. The suitability of one communication style is used, depending on the purpose of the sender and the expectations of the receiver receiver.

The role of the leader in improving communication in an organization requires three main principles. The principle of communication effective leadership includes:

1 # leader and all members must have the right abilities and understand good communication. Communication is not a beautiful process and many people need a deep understanding of the communication issue.

2 # effective organizational communication requires a climate or culture that supports effective communication. More specifically this climate will require honesty, openness, good communication practices and responsibility to make communication more effective.

3 # effective communication requires attention. This is not something that happens immediately but is developed as a result of the efforts of staff and management.